Printer Audit
Printerfleet understand that with the explosion of personal and network printers in use of all shapes and sizes. Over the last few years companies have rarely been in a position to roll out a rational printer policy and in many cases acquired a mixed pot of equipment from many different manufacturers and agents.
Many studies by leading business technology researchers conclude the true costs of corporate printing are much greater than the price of the hardware and toner. When the time to order and replace consumables, deal with faults, including tracking down technicians, is considered, the true costs of printing are often many times the visible cost.
Another reason for high printing costs is inefficient printing behaviour. Unnecessary printing in colour, personal printing, uncollected and repeat printing are all symptoms of an unmanaged print environment.
A Site Audit of the printer fleet often reveals such inefficiencies in the use of printers, faxes, copiers and all-in-one (multifunction) products. The solution is often an upgraded fleet, with a new layout, which may well involve buying new or different printing capacities.
This is the stage to decide whether to buy the new equipment outright, or buy-in the printing capacity with a pay per print arrangement.
The arguments for pay per print are easy to understand:
►►► Reducing capital investment, easy monitoring of use.
►►► Unifying the supplies and service ordering across the organization.
►►► Controlling costs by setting up policies which support a considerate use of the printing assets.